Executive & Personal Assistant

Role: Executive & Personal Assistant Type: Full Time Location: Required to be in office in Boulder, CO 4 days a week (Monday, Tuesday, Wednesday, Thursday) with 1 Flex Day (Friday). Occasional after-hours and weekend work is required. Start Date: Immediate Compensation: $80,000 - $100,000 plus benefits (Health, Dental, Vision, 401(k) plan with company match, and Life Insurance) Job Description Caruso Ventures is seeking an Executive & Personal Assistant to join its expanding family office team based in Boulder, CO. We are seeking an energetic member with strong organizational and communication skills to support our Managing Director and his family to ensure their professional and personal lives run smoothly. It is more important that the candidate have the right attitude, ability, and desire to learn along with detail-oriented organizational skills, than an aptitude in all the areas identified below. Caruso Ventures LLC is a growing, entrepreneurial organization operating as a single-family office. We invest across multiple asset classes, including but not limited to venture capital and private equity.. The role is ideal for an ambitious individual looking to work with a small team and gain valuable experience. The individual will have extensive opportunities for continuous learning and intellectual growth, particularly for someone striving for ongoing career development. Responsibilities Executive Assistance • Proactively manage calendars, appointments, and meetings with precision and strategic foresight • Coordinate complex travel arrangements, including international itineraries and logistics • Manage multiple email inboxes; draft, prepare, and edit high-quality correspondence • Serve as a liaison for internal and external communications, representing the Managing Director and Caruso Ventures with professionalism • Handle highly sensitive and confidential matters with discretion Personal Assistance • Oversee personal errands and household management tasks with efficiency • Schedule and manage personal appointments, including healthcare, home maintenance, and family activities • Organize and manage travel arrangements, dinner reservations, and professional sporting engagements • Handle personal purchases and track expenses with accuracy Administrative Support • Manage organizational tasks, scheduling, and project coordination • Greet and host guests, ensuring a welcoming and professional experience • Oversee office organization and vendor coordination as needed Communication • Act as a key point of contact for internal and external communications • Manage phone calls, emails, scheduling and mail with efficiency and tact Supplies Management • Oversee the management of supplies for the office and residence • Ensure that all work and living spaces are well-maintained and stocked Special Projects • Support special projects as assigned by senior leadership • Take initiative in developing and streamlining processes • Assist in event planning and execution Qualifications • Minimum 3+ years of experience supporting a senior executive • Proven track record in managing complex schedules, communications, and travel for senior leaders • Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks independently • Excellent written and verbal communication skills, with an ability to draft polished correspondence • High proficiency in GSuite; familiarity with Notion, ChatGPT and Slack a plus • Financial acumen and comfort handling expense reports, budgets, and vendor relationships • Experience with event and/or travel coordination • Demonstrated ability to exercise discretion and maintain strict confidentiality • Bachelor’s degree preferred Character & Personality Traits • Trusted professional with strong integrity and a high regard for confidentiality • Resourceful and solutions-oriented, with a proactive “figure-it-out” mindset • Calm and steady under pressure, with an ability to juggle competing priorities • Detail-oriented and precise; takes pride in delivering accurate, high-quality work • Strong problem-solving and critical thinking skills; exercises sound judgment in decision-making • Comfortable working independently while proactively communicating with leadership and team members • Energetic, resilient, and motivated by working with high achievers • Personable and approachable, building authentic, trust-based relationships • Reliable, with a strong sense of ownership, urgency, and follow-through ABOUT US We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.